ILLINOIS STATE LIBRARY
Annual Library Certification Data
Before completing the Annual Certification form, libraries should be prepared to enter the following required data if not already present or accurate after login. Step by step instructions for completing the certification form will soon be provided via a webinar accessible via the Illinois State Library's website.
- Main Agency Control Number (ex: 00001)
- Branch Control Number (ex: 00 for academics, publics, and special libraries or 99 for public school districts)
Certification Form Data – Required Fields
- Building (Administrative)
- ZIP + 4 Code (Look up Zip+4 Code)
- Telephone Number
- D-U-N-S Number. Dun & Bradstreet (D&B) provides a D-U-N-S Number, a unique nine digit identification number, for each physical location of your business. D-U-N-S Number assignment is free for all businesses required to register with the U.S. Federal government for contracts or grants. Your agency’s DUNS number (example: school district or academic institution) can be used; a library does not need to apply for a separate DUNS number if its agency already has one. For more information, call 1-866-705-5711 or visit http://fedgov.dnb.com/webform.
- FEIN Number. An Employer Identification Number or EIN (also known as Federal Employer Identification Number or FEIN) is used to identify a business entity. Your agency’s EIN number (example: school district or academic institution) can be used; a library does not need to apply for a separate EIN number if its agency already has one. For more information on how to apply for an EIN online, visit the IRS EIN Assistant.
- Institution Email
- Director Prefix
- Director Name
- Director Telephone
- Director Email
- Certification Contact Person (required for schools; optional if different name than director for public, academic, and special)
- Contact Person Prefix
- Contact Person Name
- Contact Person Telephone
- Contact Person Email
- Board President Prefix (public libraries)
- Board President Name (public libraries)
- Board President Telephone (public libraries)
- Institution Questions. The certification questions asked are related to the Illinois library system membership criteria set forth in 23 Ill. Adm. Code 3030.35 (a), for developmental and full system members and different types of libraries (school, special, public, and academic).
Core Institution Questions for All Libraries:
- Does the library serve the basic information and library needs of its constituents?
- Does the library have a bibliographically organized collection of library materials?
- Does the library have at least one employee who works at least 15 hours per week as the librarian?
- Does the library have permanent financial support for the collection?
- Is the library collection accessible centrally?
- Does the library occupy identifiable quarters in one principal location?
Other unique questions on the online certification form depend on each library agency’s 1) system membership status (developmental or full), and 2) type of library (public, school, special, academic). A summary of these questions follows:
All Full Members – Academic, Special, School, and Public
- Does the library abide by the ILLINET Interlibrary Loan Code?
- Does the library allow 'Reciprocal Access' as defined in 23 Ill. Adm. Code 3030.10?
- Reciprocal Access — The means by which the library resources of all full member libraries of a library system are made available to all constituents within the system area. These means may include some necessary and reasonable restrictions, approved by a library system board as, for example, by information passports, interlibrary loans, photocopy service, reference service, use on site and courtesy cards.
All School – Full and Developmental Members
- Is a referendum on dissolving/combining districts pending?
All Public – Full and Developmental Members
- Does the library meet either the financial requirements for state per capita grants to public libraries (75 ILCS 10/8.1), Illinois State Library Grant Programs, or levy a tax that produces a revenue of $6.00 per capita (23 Ill. Adm. Code 3030.35 (a) (1))?
Public – Full Members Only
- Does the library allow 'Intra-system Reciprocal Borrowing' as defined in 23 Ill. Adm. Code 3030.10?
- Intra-system Reciprocal Borrowing — The right of a person holding a valid library registration card from a full member of a library system to borrow on site from all the other public libraries that are full members of the library system without using interlibrary loan mechanisms.
- Does the library allow 'Inter-system Reciprocal Borrowing' as defined in 23 Ill. Adm. Code 3030.10?
- Inter-system Reciprocal Borrowing — The right of a person holding a valid library registration card from a full member public library of a library system, to borrow on site from all the other public libraries that are full members of any library system.
- Does the library allow Intra-system and Inter-system Reciprocal Borrowing on the same terms?
- Does the library participate in Public Library Non-Resident Services (23 Ill. Adm. Code 3050)?