Back to Books Grant Reporting Forms Illinois State Library

Save the appropriate report form to your computer prior to filling in the various fields. The fillable PDF does not automatically save, so be sure to save occasionally. Attach the completed report to an email and submit by the deadline. Submit reports by email to: For more information about the general grant reporting forms, please call 1-800-665-5576 extension 2.

Quarterly Financial and Narrative Report

One Quarterly Financial and Narrative Report is required. This report is due October 15, 2018, but may be submitted earlier if 100% of your grant award is paid out.

On the budget chart:

Question 2:

Question 3:

Question 6:

Encumbrance Report

This final financial report is required if grant funds are encumbered (obligated) at September 30, 2018. The Encumbrance Report documents the liquidation of obligated grant funds during the 45 days after the end of the grant period. If all grant funds have been disbursed at September 30, 2018 the Encumbrance Report is not required. The Encumbrance Report is due November 15, 2018, but may be submitted as soon as all obligated grant funds are liquidated.

Report Forms: Due:
Quarterly Financial and Narrative Report October 15, 2018
Encumbrance Report November 15, 2018


If you have questions or need assistance in completing any of the grant reports, please call 800-665-5576, Option 2 or email