ILLINOIS STATE ARCHIVES
State and Local Government Records Management Programs
The Records Management Section of the Illinois State Archives is responsible for assisting state and local government agencies with the disposal of records. In Illinois, no public record may be disposed of without the approval of the appropriate records commission.
For information about the procedures to dispose of state records call 217-782-2647. To dispose of local government records call 217-782-7075. You may also contact our office through mail, fax, or e-mail.
Records Management Section
Illinois State Archives
Springfield, Illinois 62756
217-557-1928 (fax)
Illinois State Archives Contact Form (Choose Records Management as the subject)
Vital Records
Records Management does not have access to vital records; however, you may wish to try one of the following sources for birth, death, marriage and divorce records: For birth, death and marriage records:
- Circuit Clerks — Divorce Records
- County Clerks — Births, Deaths and Marriages (certified copies)
- Department of Public Health, Office of Vital Records — Births and Deaths (certified copies)
- Illinois Regional Archives Depositories (IRAD) — Births, Deaths, Divorce and Marriages
- Illinois State Archives — Deaths, 1916–1947
Local Records Management Services — Local Government Agencies
- Cook County Local Records Commission Meetings
- Cook County Local Records Commission Rules (44 Ill Admin Code Title PART 4500)
- Destruction of Public Records Penalty (720 ILCS 5/32-8)
- Downstate Local Records Commission Meetings
- Filmed Records Certification Act (50 ILCS 210)
- Filmed Records Destruction Act (50 ILCS 215)
- Guidelines for Managing Electronic Records
- Illinois School Student Records Act (105 ILCS 10)
- Local Records Act (50 ILCS ACT 205)
- Local Records Disposal Certificate
- Rules for Public Comments at Cook County Local Records Commission Meetings
- Rules for Public Comments at Downstate Local Records Commission Meetings
- Rules of the Downstate Local Records Commission (44 Ill Admin Code Title PART 4000)
State Records Management Services — State Government Agencies
- Disaster Preparedness Guidelines and Information
- Filmed Records Reproduction Act (5 ILCS 170)
- State Records Center Transfer Sheet
- Guidelines for Use of the State Records Center
- State Records Act (5 ILCS 160)
- State Records Commission Meetings
- State Records Commission Rules (44 Ill Admin Code PART 4400)
- State Records Disposal Certificate
- State Records Management Manual for Illinois State Agencies
Transfer Records to the Illinois State Archives
Contact the Inventory Control Section at (217) 782-4866 with questions about state records transfers to the Illinois State Archives.
- State Records Transfer Sheet
- State Records Transfer Sheet -Supplementary Page
- State Records Security Microfilm Transfer Sheet